Over 30 thousand duplicate invoices in one year shows the Gauteng Department of Health is vulnerable to fraud and corruption
27 June 2022
The Gauteng Department of Health for the last financial year has received 34 856 duplicate invoices, clearing indicating that measures to prevent this are failing.
This information was revealed to me in a written reply to my questions tabled in the Gauteng Provincial Legislature (GPL) to the MEC for Health, Nomathemba Mokgethi regarding duplicate invoices received from suppliers. The total rand value of the duplicate invoices amounted to R24 256 537 105,09, for the period 1 April 2021 to 31 March 2022.
According to the MEC, the duplication of invoices arises when a Supplier/Service Provider uploads the same invoice more than once on the EIS (Electronic Invoice Submission (EIS) — a system developed by the Gauteng Provincial Government to facilitate the paperless submission of invoices from suppliers. Whilst the suppliers use an Electronic Invoice Submission (EIS) system, a 3-way financial check is done once the invoice has been submitted, however, with the high number of duplicates it would appear as if this system is not being strictly adhered to.
It is deeply concerning that the MEC puts all the blame for duplicate invoices on the suppliers which highlights the inadequate training given to suppliers about the uploading of invoices. There is also a need to refine the system as a matter of urgency to prevent invoices from being uploaded more than once, and the possibility of suppliers using this loophole in the system to defraud the state of taxpayers’ money.